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[null,"2026-05-08"]
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[]
[]
[]
[null,"Dear Organization President:"]
[]
[null,"You are receiving this letter because your organization has applied for and/or received Hotel Occupancy Tax (HOT) funding in the past from the City of Rockwall in support of local tourism and the arts.  The Rockwall City Council provides financial support for eligible community programs and events in exchange for advertisement promoting Tourism, the Arts and Historical Preservation projects held inside the Rockwall city limits.  The City Council adopted guidelines for allocating these funds are 1) Heads in beds – does the event/program increase the number of occupied hotel rooms, 2) Nine categories of funding authorized by State statute, and 3) Event advertising as a key element."]
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[null,"Quickly approaching is the City’s upcoming budget year beginning October 1.  Should you decide to apply for HOT funding for the new budget year, your completed application is due back to me on or before August 3, 2026 for consideration during the City’s budget process."]
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[null,"The application is enclosed and available on the City’s web site at http://www.rockwall.com/finance.asp, listed under Forms and Applications.  If you have not submitted your prior year’s HOT supported Event Report to me, please remember to include this Report with your current application.  If your 2026 event is scheduled to take place after August 2nd, please submit your 2025 Event Report."]
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[null,"Kindest regards,"]
[]
[]
[null,"Misty D. Farris"]
[null,"Finance Department"]
[null,"mfarris@rockwall.com"]
[null,"www.rockwall.com"]
[null,"972-771-7700 x 6415"]
[null,"Enclosure"]
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[null,"385 South Goliad, Rockwall, TX 75087         972.771.7700                  www.rockwall.com"]

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[null,null,null,null,"Hotel Occupancy Tax"]
[null,null,null,null,"Program Year 2027"]
[null,null,null,null,"Events held Oct. 1, 2026 – Sept. 30, 2027"]
[null,null,null,null,"Application"]
[]
[]
["MUST BE TYPED"]
[]
["Deliver to:"]
["City of Rockwall Finance Office"]
["Attn:  Misty Farris"]
["385 S. Goliad St., Rockwall, TX  75087"]
["Ph. 972-771-7700     mfarris@rockwall.com"]
[]
[]
[null,"Organization Name:"]
[null,"Name of Event:"]
[null,"Date(s) of Event:"]
[null,"Funding Request $:"]
[null,"Website Address:"]
[null,"Mailing Address:"]
[null,"Physical Address:"]
[null,"Telephone:"]
[]
[null,"Primary Contact Name:"]
[null,"(Project Director)"]
[null,"Mailing Address:"]
[null,"Email Address:"]
[null,"Telephone:"]
[]
[null,"Secondary Contact Name:"]
[null,"(President/Board Chairman)"]
[null,"Mailing Address:"]
[null,"Email Address:"]
[null,"Telephone:"]
[]
[null,"►     COMPLETE AN APPLICATION FOR EACH EVENT/PROGRAM/EXHIBIT REQUESTING FUNDS"]
[]
[null,"►     INCOMPLETE APPLICATIONS WILL NOT BE FORWARDED TO THE COUNCIL SUBCOMMITTEE "]
[]
[1,"Mark an “X” next to the category or categories that your organization is requesting funds in the attached budget request."]
[]
[null,"Advertising/Tourism","Requested funding amount"]
[null,"Conducting solicitation or promotional programs that encourage tourists and delegates to come to the City of Rockwall."]
[]
[null,"Arts","Requested funding amount"]
[null,"Providing encouragement, promotion, improvement and application of the arts as it relates to the presentation, performance execution or exhibition of the major art forms in the City of Rockwall."]
[]
[null,"Historical","Requested funding amount"]
[null,"Providing historical restoration, preservation, programs and encouragement to visit preserved historic sites or museums located in the City of Rockwall."]
[]
[2,"Describe the program or event for the upcoming fiscal year (Oct. 1 2026 – Sept. 30, 2027) that you are requesting Hotel Tax funding.  What is your event and why are you having it?"]
[]
[]
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[3,"How does the event/program meet the definition of the categories listed in Item No. 1 above (promotion of tourism and the hotel industry in the City of Rockwall)?"]
[]
[]
[]
[4,"Is the event/program that the organization is requesting Hotel Tax funds held in city limits or on "]
[null,"City-owned property?","Yes"]
[null,null,"Location:"]
[]
[5,"Will your organization provide special event insurance coverage for the event/program if held on"]
[null,"City property?","Yes"]
[null,null,"Insurance Company: "]
[]
[6," Provide 3 years attendance history for the above listed programs, activities, exhibits or event described in Item No. 2 above."]
[]
[null,"Event",null,"Year","Event Duration (in Days)","Audience Size","# of Attendees in hotel rooms"]
[]
[]
[]
[]
[]
[]
[]
[7,"What specific market will you target with the event/program’s marketing plan?"]
[null,"Attach up to 3 examples and evidence of marketing area and readership (Label Exhibit C)."]
[]
[]
[8,"The City of Rockwall must require segregated accounting of its Hotel funds. Organizations must maintain and account for revenue provided from the tax authorized by section 351.101(a) within one of the two options listed below."]
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["a)","Separate checking account without combining with any other revenues or maintained in any other bank account or"]
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["b)","Maintain a line item accounting, whereby the Hotel revenues may not be combined with any other revenues or expenditures. The funds may be maintained in the same bank account, provided they are reported as a separate line item in the organization’s budget. Interest earned on the Hotel revenues must be used to support the event/program as well."]
[]
[null,"Will the organization be able to segregate the accounting process in either a) or b) above?"]
[null,null,"Yes"]
[]
[9,"Provide all of the following documentation with this application and label each as outlined below."]
[]
[null,"Exhibit A","Proposed budget for each event/program using attached form "]
[null,"Exhibit B","Examples and evidence of marketing area and readership (limit 3)"]
[null,"Exhibit C","List members of the governing body including name, position, mailing address, and phone number"]
[null,"Exhibit D","W-9 Form   https://www.rockwall.com/finance.asp"]
[null,"Exhibit E","Form 1295  https://www.ethics.state.tx.us/filinginfo/1295/"]
[null,null,"(must be completed online & printed.  The City does not have a Contract ID Number System, please use the FY of application)"]
[null,"We certify, to the best of our ability, that the information in this application, including all exhibits and supporting documentation is true and correct to the best of our knowledge.  It is understood and agreed that any funds awarded as a/ result of this application will be used for the purpose set for herein and the program guidelines."]
[]
[null,"President/Board Chairman:"]
[null,"      ","Print Name"]
[null,"Date: "]
[]
[null,null,"Signature"]
[]
[null,"Event/Program Director:"]
[null,"      ","Print Name"]
[null,"Date:"]
[]
[null,null,"Signature"]
[null,null,"Both signatures are required for the application to be complete."]

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["EXHIBIT  A",null,null,"Hotel Occupancy Tax Funding Request"]
[null,null,null,"Event/Program Budget - Program Year 2027"]
[]
["Financial information (round to the nearest dollar).  Include a completed copy of this budget with funding request application."]
[]
["Organization Name:"]
["Event/Program Name:"]
["Requested Funding Amount:"]
[]
["Expenses (for this project only)","Total Expenses",null,"HOT Funding \n$ Request","Additional Justification for HOT Funding Request"]
["1.   Fees for outside professional services"]
["          Administrative",null,null,null," "]
["          Artistic",null,null,null," "]
["         Technical",null,null,null," "]
["2.  Space Rental",null,null,null," "]
["3.  Equipment Rental",null,null,null," "]
["4.  Travel/Transportation",null,null,null," "]
["5.  Promotion/Printing",null,null,null," "]
["6.  Costumes/Royalties",null,null,null," "]
["7.  Other (supplies, postage etc.)"]
["     Other (list):"]
["     Other (list):"]
["     Other (list):"]
["     Other (list):"]
[null,null,null,null," "]
["Total Expenses",{"$f":"SUM(B11:C25)","v":0},null,{"$f":"SUM(D11:D25)","v":0},null," "]
[]
["Revenues (for this project only)",null,null,null,null," "]
["1.  Total Amount of HOT Fund Request",null,null,"Revenue - additional remarks"]
["2.  Admissions (ticket and concessions)",null,null," "]
["3.  Donations",null,null," "]
["4.  Organizational funds budgeted",null,null," "]
["5.  Grants (State)",null,null," "]
["6.  Other (list):",null,null," "]
["7.  Other (list):",null,null," "]
["8.  Other (list):",null,null," "]
["9.  Other (list):",null,null," "]
["Total income and contributions",{"$f":"SUM(B29:C37)","v":0},null," "]
["Total In-Kind",null,null," "]
["Total Revenues",{"$f":"SUM(B38:C39)","v":0},null," "]
[]
["Financial Information (for this project only)"]
["Fiscal Year (Oct. 1st - Sept. 30th) ","2024 Actual",null,"2025 Actual","2026 Actual","2027 Proposed"]
["Total Revenues(including HOT funds)",null,null,null,null,{"$f":"B40","v":0}]
["Total Expenses",null,null,null,null,{"$f":"B26","v":0}]
["Total HOT funds awarded"]